Year-End Transactions

	What is Carrying Over?
	Carrying over means closing all accounts related to accounting and transferring accounting and trading system transactions to a new fiscal period as opening transactions after formal documents are prepared at the end of the fiscal year defined for the companies.

	What preparations should be done before carrying over?
	Before performing Carrying Over transactions, the relevant version must be checked and updated if required. Carrying over should be upgraded to the relevant published versions if possible (1.90 or 2.04). Company in which carrying over transaction will be performed should have no users registered for it. All data must be copied and reliability of the relevant data must be checked before carrying over. If transfer will be performed between company periods, a new period should be opened and period files must be created.
	What are the points to pay attention during Carrying Over transactions?
	Carrying over transactions must be performed by reading the relevant document. This transaction can be performed in batch, or it can be done by selecting the required section from “Sections to carry over” field. It must be determined whether materials will be carried over by quantity or cost calculation, or AR/AP transfer will be performed over payment/collection or the last balance in accordance with customer requirement
	What is the difference between Period Transfer and Company Transfer?
	Carrying Over transaction performed between company periods is called Period Transfer. If period transfer is required to be performed, a new period –dated earlier than carrying over - must be opened in the relevant company and period files must be created. Carrying Over transaction performed after copying company information to another company is called Company Transfer. Company transfer transaction can be performed in the same or a different database. Since only opening slips are carried over in period transfer, it lasts shorter. However, since all cards are copied to another company in company transfer, it may last longer than period transfer. If period transfer will be performed, cards must not be deleted or changed in new period. If company card info will be deleted in the next fiscal period, it is recommended to transfer to a different company.
	How to transfer to a company using a different database
	Within the scope of 1.90.00.00 version, it is provided to specify a different database in Carrying Over window, and perform carrying-over transaction by copying the relevant company. The specified database must be created previously. Connection information is entered for the new company at the right section in Carrying Over application. This connection info consists of database name, SQL user name and user password used for new company. A unique number is entered in Company No field. Company Copying transaction is started. You may check Carrying Over document for details.
	What should be done if pre-carrying-over controls can not be skipped while carrying over?
	It is checked whether or not distribution orders are closed, production orders are in “Completed” or “Closed” status and there are unbilled dispatches/receipts in company subjected to carrying-over transaction, and a report is provided. If controls can not be skipped even in the absence of problems above, FIRMYTLSTATUS field located in L_CAPIFIRM table can be updated as 11 for the new company.
	What should be done if materials can not be carried over due to negative level of materials?
	During Carrying-Over transaction, negative levels are considered according to cost method in case “Carrying Over of Materials” parameter is selected as to be based on cost. While performing carrying-over when moving cost methods such as Average of On Hand, FIFO, LIFO are selected, in case material levels are under zero between at interim dates (even if inventory level is positive at the end of the period) quantities are not transferred since costs can not be calculated. In accordance with cost method in use, negative level of materials is restored or “Carrying Over of Materials = Only Amounts Will Be Carried Over” is selected and carrying-over is performed.
	What is “Consider Inputs First For Daily Transactions” parameter used for?
	When costing maintenance is run by this filter, negative level (which occurs when first output then input operations are performed in daily transactions) will be prevented, and while calculating costs, first all input slips (entered on previous day) are considered as recorded, and then cost of output slips is calculated by considering all of these inputs. If cost method is selected as Average of On Hand, costs may be calculated incorrectly when this parameter is used. They must be checked before used.
	How to carry over Order Slips and Consignment Slips
	Order slips of which approval info is “Proposal” or “Deliverable” are considered in Carrying-Over transaction. When slips belonging to the previous period such as Order and Consignment are carried over by “Slip Numbers = Old numbers will be used” parameter, backward control will be easier. Since orders for which counter orders are generated are tracked in previous period, they are carried over and tracked in new period as well. While transferring consignment slips, an Opening Slip is generated for Inventory Quantity + Consignment (Issued) Quantity of the previous period. Consignment slips (issued) are also carried over.
	What should be done if single balance is not displayed in AR/AP transfer transaction?
	RC)” option is added in 1.90 version. In case single balance is not displayed even after performing carrying-over transaction in this method, it is provided to display a single balance without considering RC and Risks while carrying over thanks to “In Last Balance (AR/AP) (Without RC) (No Risk Tracking)” option added in 2.04 version.
	How to display due date transactions in AR/AP transfer
	When carrying-over transaction is performed over Payment/Collection, it is provided to display debt/credit transactions which are not balanced. Before carrying over, debt closing must be performed in debt tracking window in the relevant company. If closing is not performed, all debt tracking transactions are carried to the relevant company when transfer is performed over payment/collection.
	What should be done in order not to generate more than one slip after performing carrying-over transaction?
	The number of opening slip lines generated while performing carrying-over transaction is determined by “Opening Slip Line Number” parameter located in Carrying Over application within the scope of 1.90.00.00 version. Default of this parameter is 300, yet it can have a value between 1 and 9999.
	What should be done when “an unhandled exception” occurs during check/promissory note transfer?
	Check/P.Note module can not be carried over by itself. It must be carried over along with AR/AP, bank and safe deposit modules.
	What is Endorsement Tracking Period in Check Transfer?
	If duration specified in this field is longer than the difference between endorsement transaction date and period end, these checks/promissory notes can not be transferred. Day entered in Endorsement Tracking Period is subtracted from 31.12.2010 backwardly, and endorsed checks which coincide with the next due date after the acquired date are transferred. Maximum day is 99.
	What should be done if quantity of materials (using serial/lot numbers) is not displayed after carrying over?
	Provided that Serial Numbers, Lot Numbers or Serial Group (except for “NoTracking”) is selected as tracking method in material card, quantity information is transferred according to remaining quantity info specified in SLTRANS. If remaining quantities of input transactions have 0 or – values, they are not transferred during carrying over. SLTRANS tables are checked before carrying over, and tables with negative level or incorrect remaining quantity info must be updated or corrected.
	How to access source slip date after carrying over
	In 2.04.xx version, it is provided to transfer source slip date to opening slip in case of AR/AP transfer over payment/collection. In this version, source slip date will be transferred to opening slip if carrying-over is performed.
	How to carry over credit card slips
	In 2.04.xx version, it is provided to transfer credit card slips to the new company. When carrying-over is performed over payment/collection made by using devir.exe which is included in this version, it is provided to collect previous company’s credit card transactions - which are not balanced - to the new company.
	How to carry over order (prepayment) slips to the new company
	In 2.04.xx version, it is provided to transfer orders (prepayment) to the new company/period as prepayment. It is also provided to update transferred order (prepayment), and in case it is deleted, application will give a warning indicating that this slip is carried over. In order to prevent any inconsistency in balance, order line must be deleted manually from opening slip.
	How to track installment transactions in the new period
	In 2.04.xx version, it is provided to carry over installment transactions (not balanced) to the new company/period over payment/collection via carrying over option. While carrying over installment transactions of which payments are not done, unpaid amounts of partially paid installments will be carried over.
	How to track claimant stocks in the new company/period
	Invoices of claimant stocks will be transferred when carrying-over transaction is performed by devir.exe in 2.04.xx version. While transferring claimant stock invoices, they will be transferred by different invoice numbers. Depending on “Show Invoices Received from Claimant Transfer: Yes-No” option located in filters section of invoices browser, they are listed in this browser.
	Which option should be selected for “Company's Fixed Asset records will also be copied” when copying company?
	During company copying transaction, a message is displayed to determine whether or not fixed asset cards, fixed asset records and depreciation calculations will be copied to target company from source company. When “OK” option is selected, all fixed asset info is copied. If “Cancel” option is selected, fixed asset info is not copied. Once fixed asset records and the relevant depreciation calculations are completed, fixed asset cards and transactions must be transferred to target company from source company in xml format. !!! Fixed assets must be transferred in xml over 2.05.00 version which will be published on January 24, 2011. In this version, it will be provided to transfer fixed asset records (added over purchase invoices) independently of the relevant invoices.
	How to use “Fixed Asset Transfer Should Be Done” parameter located in Carrying-Over parameters
	This parameter determines whether or not fixed assets in material opening slip (generated after carrying over) proforma invoice or order slip will be transferred. If “Company's Fixed Asset records will also be copied” option is cancelled during company copying transaction, “Fixed Asset Transfer Should Be Done” parameter located in carrying-over parameters must be disapproved by selecting “No” option
	How to transfer additional taxed-transactions
	Material cost and Additional Tax cost are kept separately in opening slip generated after material transfer transaction for additional taxed-materials. Unit prices are calculated by excluding Add. Tax cost. Additional tax amount is listed separately in opening slip line and slip totals. Additional tax cost is included in transaction by adding to material cost in case of assigning cost to output transactions or in cost reports.
	How to carry over material transactions processed as Deposit Item
	Transactions having lines of D type (Deposit Item) are not considered during carrying-over transaction. Thereby physical and actual inventory status of this kind of materials can be different after carrying over.

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